Senior Finance Manager - Budget and Planning

The Senior Finance Manager will support Finance and Program Teams on budget preparation, financial reporting, and staff training. The role manages financial data for budgeting and reporting functions of the Thailand Country Program, ensuring timely and accurate financial reports, grant and operating budget preparation, and treasury management.

Responsibilities

• Prepare, analyze, revise, and maintain data for the country office Operating Budget, ensuring it is monitored effectively and efficiently on a timely basis.
• Gather and analyze information for the revision of all grant budget proposals, ensuring all budget line items are allowable, allocable, and reasonable per donor requirements.
• Work closely with program staff in preparing and/or revising grant budgets for new proposals or realignments, ensuring timely submission and adequate coverage of country operating and headquarters costs.
• Consolidate and update all grant pipeline information from Program and Finance departments monthly and propose/prepare budget revisions as necessary to ensure spending is carried out according to plan.
• Prepare monthly Budget versus Actual (BVA) reports in donor currency; review BVA spending plans and analyze BVA reports to ensure maximum utilization of budgeted amounts and provide relevant inputs/recommendations to budget holders for realignment as required.
• Draft donor financial reports and fund requests for review by the Deputy Director Finance, ensuring timely preparation and submission; monitor and maintain reporting schedules accordingly.
• Prepare and submit statutory/regulatory reports required by relevant government ministries in a timely and accurate manner, ensuring compliance with local reporting requirements.
• Prepare other finance-related reports as required by donors on an ad-hoc basis, ensuring accuracy and alignment with donor-specific formats and timelines.
• Prepare monthly field expense reports, analyzing the use of unrestricted funding versus approved allocations.
• Draft the timesheet planning worksheet and distribute it to country office supervisors, ensuring cost allocations are allowable, allocable, and reasonable per donor requirements.
• Develop and prepare templates for data compilation and consolidation.
• Provide training and support to country office program and operational staff on the use of templates for budget proposals, revisions, pipeline, and spending plan reports.
• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist with the internal and external audit when required.
• Review payment submissions to ensure compliance with IRC policies and donor regulations, including allowable expenses, correct charge codes, accurate calculations, and complete supporting documentation.
• Upload entries of Integra accounting system changes, including chart of accounts, coding, exchange rates, and transactions.
• Review office accounting transactions prior to upload, ensuring Integra system uploads proceed on time for monthly close.
• Ensure a backup and retention procedure is in place and followed for all Integra master files, saved on the network drive.
• Review and analyze monthly financial data/spreadsheets submitted by offices prior to uploading into Integra and Microsoft Dynamics 365, identify discrepancies, and provide corrective feedback to Finance staff by email.
• Assist in cost allocation and data mapping process
• Perform other duties, as appropriate or requested

Requirements

• Bachelor’s degree in Business Administration, Commerce or Finance, Computer Sciences, or Statistics.
• Minimum of three (3) years of data management and analysis, understanding of finance and accounting information.
• Experienced in budgeting and with various computerized system and financial related software (ERP, spreadsheets, accounting packages).
• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
• Able to communicate effectively (written and verbal) in English with program staff, management, and employees.
• Comfortable making decisions.
• Good organizational, time management and interpersonal skills.
• Experienced Data Analytic, ability to perform Power Query and BI, produce dashboard and manage big data.
• Strong interpersonal and leadership skills, cross group collaboration compliance, proactive and innovative approach.
• Strategic thinker with excellent interpersonal, leadership, problem solving, decision making and follow-up skills.
• Excellent multi-tasking, organized, and hands on experience with high achievement.
• Being a self-starter with drive and initiative and able to work as a team with a positive attitude and open minded.
• Considerate and deliberate in dealing with people with good negotiation skills.
• Deadline oriented.
• Positive attitude and excellent service mind.
• Very strong proficiency in MS Word, Excel, and PowerPoint is required.
• Some experiences in Enterprise Resources Planning System.
• Excellent in English communication of speaking, listening, and writing.

Skills

• Budgeting
• Financial Reporting
• Data Management
• Data Analysis
• ERP Systems
• Spreadsheet Software Knowledge
• Accounting packages
• Power Query
• Power BI
• Dashboard Development
• Large Data Management
• Strategic Thinking
• Decision Making
• Negotiation Skills
• Time Management
• Organizational Skills
• Leadership
• Cross Group Collaboration
• MS Word
• MS Excel
• MS PowerPoint

Languages

English