Procurement Officer

The Procurement Officer coordinates and implements procurement activities for IRC in Ukraine, ensuring transparency, value for money, and compliance with IRC and donor policies. This individual contributor role involves procurement execution, contract management, supplier management, compliance, and collaboration with various teams.

Responsibilities

• Support preparation of clear technical specifications with Program teams.
• Process approved PRs in Integra/ERP and ensure accuracy of data entry.
• Manage RFQs/RFPs; convene tender committees and record proceedings.
• Draft bid analysis and procurement documents for approvals.
• Conduct transparent negotiations with suppliers and document outcomes.
• Ensure complete, audit-ready files that meet IRC and donor requirements.
• Draft and execute contracts/POs using IRC templates.
• Monitor supplier compliance with contractual terms and escalate deviations.
• Track Master Agreements; flag renewals in advance to avoid gaps.
• Maintain updated supplier database with audit-ready files.
• Carry out supplier vetting: sanctions screening, COI checks, references, site visits.
• Monitor and evaluate supplier performance; maintain supplier scorecards.
• Apply IRC procurement policies and donor-specific regulations.
• Identify and report procurement red flags or irregularities.
• Support corrective actions from internal/external audits.
• Keep procurement trackers up to date; reconcile with programs and finance.
• Ensure accuracy of data in Integra/ERP and standard trackers.
• Provide regular updates to line manager on procurement progress.
• Identify personal training needs; take part in IRC training opportunities.
• Share tools, templates and best practices with colleagues.
• Collaborate across Programs, Grants, Finance and Operations to ensure timely, compliant procurement.

Requirements

• Diploma in Business Administration, Financial Accounting, or Logistics, or related field.
• 2–4 years in procurement, sourcing or supply chain; INGO or donor-funded projects in Ukraine preferred.
• Strong knowledge of procurement procedures and tendering.
• Familiarity with donor rules.
• Market analysis, negotiation and contract management skills.
• ERP (SAP, Oracle or similar) and advanced Excel proficiency.
• Ability to prepare clear procurement justifications in English and Ukrainian.
• Fluency in Ukrainian; strong working English required.
• Strong sense of personal integrity.
• Attention to details.
• Ability to multi-task.
• Ability to work independently.
• Trustworthy, reliability, openness and ability respond rapidly to queries.
• Problem solving abilities.

Skills

• Procurement Procedures
• Tendering
• Donor Rules and Regulations
• Market Analysis
• Negotiation
• Contract Management
• ERP Systems
• SAP
• Oracle
• Advanced Microsoft Excel
• Procurement Justifications
• Supplier Management
• Procurement Process Execution
• Compliance Monitoring
• Supply Chain Management

Languages

Ukrainian, English