Procurement Manager

The Procurement Manager is responsible for the overall management and strategic direction of the procurement function for the FID project, ensuring effective, transparent, and ethical acquisition of all goods, services, and works. This role involves developing procurement strategies, managing compliance with organizational policies and donor regulations, and leading a procurement team to achieve best value for the organization.

Responsibilities

• Develop, implement, and monitor a comprehensive procurement strategy aligned with organizational goals.
• Establish and manage a robust procurement plan in close collaboration with program and project teams to anticipate needs and budget accordingly.
• Conduct market research and analysis to identify potential suppliers, market trends, and procurement opportunities ensuring value for money and supply chain resilience.
• Implement strategic procurement initiatives including framework agreements and long-term contracts to optimize efficiency and cost-effectiveness.
• Oversee and enforce procurement policies, procedures, and internal controls to ensure compliance with organizational standards, donor requirements, and local regulations.
• Ensure the highest level of transparency and integrity in all procurement activities, promoting accountability and preventing fraud, waste, and abuse.
• Lead the tendering process including drafting and issuing RFQs, RFPs, and tenders, and supervise a fair and transparent evaluation process.
• Maintain reliable and auditable procurement documentation and databases for all transactions.
• Manage the entire procurement cycle from initial request to contract closure and payment.
• Negotiate and finalize contracts, terms, and agreements with suppliers to secure the best prices, quality, and delivery timelines.
• Build and maintain strong, ethical, and mutually beneficial relationships with vendors and suppliers.
• Conduct regular supplier performance reviews to ensure compliance with contractual obligations and quality standards.
• Actively manage and mitigate risks related to suppliers, contracts, and the overall supply chain.
• Lead, coach, and manage the procurement team fostering a high-performing and collaborative work environment.
• Provide training and technical support to staff and other departments on procurement policies and best practices.
• Ensure segregation of duties within the procurement team to maintain a strong internal control system.
• Monitor key performance indicators (KPIs) and functional metrics to measure and improve procurement efficiency and effectiveness.
• Conduct expenditure analyses to identify cost-saving opportunities and process improvements.
• Prepare accurate and timely reports on procurement activities, budget, and performance for management and donors.

Requirements

• Be a national of the Central African Republic.
• Hold a Bachelor's degree in supply chain management, logistics, business administration, or a related field. A Master's degree is an asset.
• Have a minimum of 5 to 7 years of progressive experience in procurement, preferably within an NGO or humanitarian context.
• Proven experience with donor-specific procurement regulations.
• Demonstrated experience in strategic procurement, contract negotiation, and supplier relationship management.
• Strong understanding of legal and regulatory frameworks related to procurement.
• Proficiency in procurement systems and ERP (e.g., SAP, Oracle).
• Excellent analytical, problem-solving, and decision-making skills.
• Exceptional communication, negotiation, and interpersonal skills.
• High level of integrity, attention to detail, and commitment to transparency and accountability.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• Experience in a complex, fast-paced, multicultural work environment is desirable.
• Professional procurement certification (e.g., CIPS, CPSM) is highly desirable.
• Willingness to travel to field locations as needed.

Skills

• Strategic Sourcing
• Contract Negotiation
• Supplier Relationship Management
• Donor Procurement Procedures
• Procurement Compliance
• Procurement Systems
• ERP Systems
• SAP
• Oracle
• Specialized Procurement Certification
• CIPS
• CPSM
• Legal Procurement Frameworks
• Procurement Strategies
• Procurement Leadership
• Transparency and Accountability
• Analytical Skills
• Decision Making
• Problem Solving

Languages

French, English