Partnership & Finance Manager

The Partnership and Finance Manager is responsible for supporting the Finance Lead in the overall financial management of the EFASS project, including budget preparation, monitoring, forecasting, financial reporting, and oversight of implementing partners' financial management. The role ensures compliance with donor and organizational policies and supports partner financial capacity building.

Responsibilities

• Monitor project budget and monthly spending plan/forecasts in coordination with program and operation team.
• Prepare project cash projection and ensure liquidity for smooth implementation.
• Support budget realignments and donor approval requests.
• Ensure project spending aligns with approved budget and monitor spending timely.
• Prepare monthly budget vs actual reports and discuss with project teams and management.
• Provide variance analysis and justifications monthly.
• Monitor financial transactions for compliance with donor and IRC policies.
• Ensure transactions are supported by complete and approved documentation.
• Prepare quarterly financial reports for internal and donor submission.
• Establish sound project budget, financial management and reporting systems for EFASS projects.
• Enforce donor policies and procedures across EFASS projects.
• Assess project spending alignment with program implementation and work plan.
• Report suspected fraud or misuse of funds as per policy.
• Address donor requests related to budgeting, reporting, realignment and audit.
• Supervise preparation and revision of project budgets and proposals.
• Work with program staff on grant budgets and proposals ensuring coverage of costs.
• Provide financial analysis to support informed decision making.
• Maintain updated project codes and budgets in integra and Power BI.
• Collect project indicator and donor requirement information for reports.
• Prepare donor and internal report formats and ensure correct formatting.
• Participate in project implementation meetings.
• Write and edit reports conforming to donor and IRC standards.
• Participate in partner financial due diligence assessments.
• Support preparation and review of partner budget revisions and realignments.
• Conduct partner financial monitoring visits and follow up on issues.
• Maintain updated partner budgets in ERP.
• Monitor partner financial performance and expenditure trends.
• Review partners’ payments and ensure timely disbursements.
• Review partners’ financial reports and maintain updated balances in ERP.
• Follow up with partners on outstanding reports and compliance issues.
• Support partner financial capacity building through coaching and training.
• Maintain complete and organized financial records and partner files.
• Participate in partner review meetings.
• Ensure audit planning and execution on time.
• Respond to audit observations and findings.
• Participate in grant/contract document verifications.
• Maintain updated finance and budget records accessible to the team.
• Process project related payments from integra.
• Ensure adherence to IRC and donor budgeting/grant policies and procedures.
• Inform Finance Lead of potential policy violations.
• Ensure no negative audit observations related to budgeting and grant management.
• Develop and implement corrective action plans for audit findings.
• Ensure budgeting practices comply with IRC, donor, and South Sudanese government policies.
• Ensure government commitments including tax payments are done on time.
• Participate in month end closing and updating payments in integra.
• Assist in closing books on time as per IRC policies.
• Assist in training and support for EFASS staff on budgeting and grant management.
• Identify training needs and lead refresher training programs.
• Monitor staff competencies post-training and provide feedback.
• Maintain cooperative relations with other departments.
• Seek training opportunities to enhance professional knowledge.
• Ensure completeness of grants financial documentation.
• Assist Finance Lead with audits.
• Assist in month end and year end closing.
• Perform other duties as requested by Finance Lead Finance.

Requirements

• Bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
• Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
• Experienced with various PC and financial related software (spreadsheets, accounting packages).
• Must be able to function comfortably in a complex work environment.
• Able to communicate effectively (written and verbal) in English with all staff.
• Comfortable making decisions.
• Strong supervisory, time management and interpersonal skills.
• Possess leadership qualities and willing to exercise initiative.
• Willingness to participate and contribute as a team member, under challenging working and living conditions.
• Able to work well in a team and to undertake assigned tasks independently.
• IRC experience in budgeting, reporting and closing is highly desirable.

Skills

• Accounting
• Financial Reporting
• Budget Preparation
• Budget Monitoring
• Financial Forecasting
• Supervision Experience
• Accounting Software
• Spreadsheet Software Knowledge
• Finance Management
• Donor Compliance
• Partner Financial Oversight
• Financial Capacity Building
• Time Management
• Leadership
• Decision Making

Languages

English