Grants Manager

The Grants Manager at IRC Sacramento oversees the full range of pre- and post-award activities including prospecting, proposal development, grants, and subaward contract management. The role involves collaboration with leadership, finance, programs, and headquarters teams to ensure compliance and effective grant management.

Responsibilities

• Represent Sacramento office in all regional funding opportunities, particularly for restricted funding, coordinating with Site Directors, Development Director, Technical Advisors, program leads, and grant coordinators.
• Collaborate with Development Director in prospecting efforts to support fundraising needs.
• Develop funding strategy and timeline and perform prospective research on potential public and private funders.
• Develop and manage the Sacramento region’s proposal calendar.
• Lead concept notes, proposal, and budget development ensuring quality standards and compliance.
• Provide pre-award support and coverage to local offices as needed.
• Lead negotiation and agreements stage with donors and communicate contract terms with Finance and Programs.
• Coordinate grant opening and closing meetings for funded opportunities.
• Modify final budgets as requested and communicate with Finance and RAM for tracking.
• Provide support with reports including copy-editing and coordinating report timelines.
• Serve as main point of contact for donors ensuring communication adheres to IRC policy.
• Maintain contract and grant files with consistent documentation standards.
• Be a local subject expert for IRC’s Business Development Standards and internal grants systems (PEERS and OTIS).
• Provide technical support to Partnership Grants Coordinator for subawardee contracts ensuring compliance.
• Provide leadership and management of the Grant Coordinator in Turlock, ensuring workload management and professional growth.
• Provide training and support to new hires to meet role expectations.
• Maintain proposal calendar, pipelines, and grants tracking and update senior management regularly.
• Ensure consistent application of go/no-go review process and strengthen proposal quality.
• Improve utilization of Asana for tracking opportunity pipelines, award management, and reporting.
• Establish and update Standard of Practice (SOP) for Grants staff in coordination with Finance and RAM.
• Work closely with site leads and program staff to prepare interim and final reports to grantors.

Requirements

• Bachelor’s Degree required in nonprofit management, community development, social sciences, social work, or related fields, or demonstrated work experience of similar knowledge.
• Master’s degree a plus.
• Certification or continuing education in project management, proposal development and/or fundraising a strong plus.
• Five+ years of nonprofit or public sector experience in development and grants.
• Five+ years of experience in a supervisory role.
• Excellent writing, research, and organizational skills.
• Familiarity with grants process of government funding agency(ies) (federal, state, or county/city level).
• Familiarity with the Sacramento non-profit/philanthropy environment a plus.
• Familiarity and comfort working with budgets and finance departments.
• Ability to work autonomously in their scheduling and prioritizing within tight deadlines and focused on the work product.
• Self-directed but with strong interpersonal skills and the ability to work well within a team.
• Proficiency in Microsoft Office applications: Word, Excel, Outlook, and project management tools, e.g. Asana.
• Experience in IRC systems of PEERS and OTIS a plus (for IRC internal candidates).
• Valid driver’s license and access to a personal, insured vehicle.
• Excellence in written and spoken English.

Skills

• Grant Management
• Proposal Development
• Project Management
• Budget Management
• Nonprofit Development
• Supervision Experience
• Government Grants Process
• Fundraising
• Research Skills
• Organizational Skills
• MS Word
• MS Excel
• Microsoft Outlook
• Asana
• Contract Management
• Compliance Management
• Written Communication
• Spoken Communication

Languages

English