Chef de Projet Adjoint

The Chef de Projet Adjoint is responsible for ensuring quality project implementation in targeted health zones, coordinating and monitoring all project aspects including activities, M&E indicators, procurement, and expenditures. The role supports the Project Coordinator and supervises project teams in health and protection sectors, ensuring compliance with IRC standards and humanitarian principles.

Responsibilities

• Support and collaborate with the Project Coordinator to update and strengthen overall project strategy, methods, tools, and materials.
• Co-organize project launch, monitoring, and closing meetings at the provincial level.
• Plan project implementation stages and provide directives to teams, prioritizing and organizing activities and resources to meet project objectives.
• Supervise and ensure quality project implementation in the assigned zone, ensuring IRC technical standards and Ministry of Health sector policies are known, applied, and respected.
• Ensure compliance of activities with donor, community, and partner commitments.
• Organize regular project team meetings to review progress, identify needs, and find solutions to challenges.
• Organize monthly joint review meetings with program and support teams to analyze challenges, delays, indicator progress, and budget consumption, and update plans accordingly.
• Ensure sharing of updated activity plans, expenditures, monthly reports, and other relevant documents with the Project Coordinator.
• Maintain daily budget monitoring to ensure efficient and compliant resource consumption.
• Work with logistics and finance departments and Project Coordinator to update weekly BVA and review costs for necessary corrections.
• Anticipate, mitigate risks, and resolve unforeseen challenges during project implementation.
• Ensure project implementation meets deadlines, objectives, and budget using effective M&E systems.
• Report challenges to hierarchy for analysis and action.
• Ensure respect for humanitarian and IRC standards and principles during project implementation.
• Ensure systematic integration of protection, gender, and inclusion principles in project planning, implementation, monitoring, and evaluation.
• Ensure specific needs of women, girls, boys, and vulnerable groups are considered in all interventions.
• Promote survivor- and beneficiary-centered approaches ensuring dignity, confidentiality, security, and non-discrimination.
• Supervise application of organizational safeguarding policies including PSEA, child protection, and vulnerable adult protection.
• Ensure identification, prevention, and appropriate referral of protection cases according to established procedures.
• Ensure all team members understand and respect the code of conduct, humanitarian principles, and safeguarding policies.
• Promote active participation of women, adolescents, children, and vulnerable groups in consultation, decision-making, and accountability processes.
• Collaborate closely with Protection, GBV, Child Protection, MEAL teams and partners to strengthen protection integration in sector activities.
• Ensure accessible, safe, confidential, and appropriate complaint and feedback mechanisms for women and children.
• Contribute to capacity building of staff and partners on protection, gender, safeguarding, PSEA, and child protection topics.
• Regularly monitor protection risks related to project implementation and propose mitigation measures.
• Represent IRC in coordination frameworks related to protection, GBV, child protection, and safeguarding as required.
• Conduct supervision missions to ensure progress towards project objectives, indicators, and quality commitments.
• Ensure lessons learned are documented, shared, analyzed, and incorporated into project planning and decision-making.
• Ensure quality data collection and timely transmission to MEAL department.
• Organize quarterly data analysis meetings to assess intervention effectiveness and inform decision-making.
• Identify and analyze gaps, IRC added value, synergies, and opportunities in targeted zones and share relevant information with coordination.
• Ensure effective beneficiary feedback systems in collaboration with Project Coordinator and MEAL Coordinator.
• Regularly review expenditure plans and provide forecasts.
• Monthly forecast cash needs and submit to Project Coordinator, Field Coordinator, and Finance department.
• Regularly reconcile actual and planned expenditures with Finance.
• Coordinate with Project Coordinator and logistics for planning and delivery of medicines, inputs, materials, and equipment.
• Work with logistics to support mobile teams with transport, supply, and storage.
• Coordinate effectively with GSC on procurement plans and BVA updates.
• Contribute to quality controls and procurement committees for supplier selection.
• Confirm quality of selected materials when necessary.
• Ensure proper management and use of stocks and equipment for the project.
• Provide regular updates on progress and challenges to supervisors and IRC teams.
• Compile and draft internal and external narrative reports with Project Coordinator and Grants Manager, contributing to financial reports.
• Ensure project reports and documents are properly prepared, compiled, and archived in project Box according to IRC procedures.
• Ensure teams are informed and comply with IRC code of conduct and transparency procedures.
• Verify security conditions with security team before field team deployment.
• Ensure compliance with IRC security procedures and high preparedness and awareness of field teams.
• Ensure staff report all security incidents and rumors.
• Ensure all project team members are aware of security challenges, needs, SOPs and follow them strictly.
• Monitor local security situation with security officer and inform Country Director, Field Coordinator, or zone security officer with regular written reports.
• Participate in recruitment of project team (organizational charts, ToRs, tests, interviews).
• Ensure project team understands and can fulfill roles and responsibilities.
• Lead project team in collaboration with Project Coordinator and Field Coordinator, supported by technical coordinators.
• Ensure positive work environment and good team dynamics.
• Set performance objectives, conduct regular evaluations, and manage career development.
• Manage interpersonal conflicts.
• Strengthen team skills in relevant sectors.
• Support, facilitate, or conduct liaison and communication activities to actively consult and involve beneficiaries, key actors, partners, and stakeholders throughout project cycles.
• Participate actively in emergency response mechanisms and coordinate with other humanitarian actors in the province to avoid duplication.
• Represent IRC with local and provincial authorities on health and protection issues.
• Facilitate visits and participate in donor meetings as requested by hierarchy.
• Ensure respectful and sensitive contact with beneficiaries.
• Ensure good communication within the team through coordination meetings and follow-up on agreed action points.
• Participate in internal and external technical and coordination meetings.

Requirements

• University degree in Social Sciences, Public Health, Medicine or equivalent.
• Master's degree in Public Health is a plus.
• Experience in theoretical and practical training in the health sector (maternal and child health).
• Good experience with humanitarian evaluation standards and interventions.
• At least 5 years of experience in health and/or multisectoral project management, including at least 3 years in emergency contexts.
• Experience working in health centers or isolated areas in insecure contexts is an asset.
• Experience working in an international NGO.
• Strong data analysis and report writing skills (internal and donor reports).
• Strong coordination, planning, budget management, activity monitoring, M&E indicators, and support needs such as procurement.
• Experience in capacity building and collaboration with other NGOs, BCZS and community organizations.
• Excellent organizational skills and ability to prioritize and work under pressure.
• Knowledge of basic financial and logistical procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), internet.
• Fluency in written and spoken French; English or local languages are an asset.
• Excellent oral and written communication skills, strong writing abilities.
• Excellent ability to coordinate and manage a team and projects.
• Knowledge of health financing systems, including targeted free care issues.
• Ability to work independently and take initiative.
• Patience, diplomacy, and adaptability.
• Strong interpersonal skills (internal and external), pedagogical and skills transfer abilities.
• Knowledge of the humanitarian system and ability to understand donor and government systems.
• Teamwork skills and ability to foster team spirit.
• Strong ability to work in intercultural contexts.
• High flexibility, able to work under pressure and manage stress.
• Ability to plan and manage diverse responsibilities effectively.
• Honest and of good moral character.

Skills

• Health Project Management
• Emergency Context Experience
• Maternal and Child Health
• Humanitarian Evaluation Standards
• Data Analysis
• Report Writing
• Project Coordination
• Budget Management
• Activity Monitoring Systems
• Monitoring and Evaluation
• Procurement Support
• Capacity Building
• Collaboration with NGOs
• Financial Procedures Support
• Logistical Procedures
• Microsoft Office Suite
• Health Financing
• Team Management
• Inter-Cultural Communication
• UN Humanitarian System Knowledge

Languages

French, English