Sr. Supply Chain Associate

The Senior Supply Chain Associate is responsible for conducting complex procurement compliance reviews, providing technical analyses and recommendations, supporting procurement risk management and quality assurance activities, and serving as a senior technical resource on procurement compliance matters to support the consistent application of IOM procurement policies and procedures globally.

Responsibilities

• Coordinate the allocation, tracking and prioritisation of assigned Procurement Process Review (PPR) cases and provide functional guidance to team members to support consistency, quality and compliance with established review standards and service delivery requirements
• Serve as a senior technical focal point for complex, high-risk or emergency procurement reviews and provide technical advice to colleagues on procurement policy interpretation, compliance requirements and review approaches
• Support the MSCU Head in promoting the consistent application and interpretation of IOM procurement policies and procedures through procurement reviews, analytical assessments, preparation of Procurement Review Summaries, and the provision of technical observations and recommendations
• Analyse procurement review findings, recommendations, and acquisition trends to identify systemic issues, areas for improvement, emerging risks, and opportunities to strengthen procurement processes and controls
• Contribute to the development and enhancement of quality control mechanisms, internal controls, preventive measures, and risk mitigation strategies related to procurement activities, and provide recommendations for procedural and policy improvements to strengthen organisational compliance and risk management
• Analyse and conduct due diligence review of procurement cases submitted by IOM Global Missions and assess the adequacy of supporting documents, compliance with procurement requirements, proper recording, and accuracy of transactions
• Coordinate the timely completion of PPRs, including the preparation and submission of analyses and recommendations for proposed awards to the Head of MSCU
• Assess and rate the quality of procurement submissions, where applicable, in accordance with established review criteria, guidelines, and quality standards
• Identify deviations, weaknesses, or errors and recommend appropriate corrective actions through the PPR mechanism
• Obtain required clarifications and return completed reviews and cases to requesting offices within established service level agreements (SLAs)
• Conduct risk and value analyses of procurement cases, maintain risk registers, and monitor recurring procurement risks identified through case reviews, proposing mitigation measures and control enhancements where appropriate
• Support internal and external audit activities by analysing procurement documentation, tracking implementation of recommendations, and assisting in the preparation of management responses and corrective action plans
• Compile, analyse and report procurement review statistics, workload data, KPIs, and management information related to MSCU and PPR activities, highlighting trends, risks and areas requiring management attention
• Provide technical guidance, advice, coaching and capacity-building support to IOM Missions, Offices and staff on procurement processes, SOPs, templates, operational issues and policy compliance, and provide recommendations to support the consistent application of IOM procurement rules, regulations, policies, procedures and best practices
• Develop and deliver procurement compliance briefings, webinars, workshops and coaching sessions for missions and supply chain practitioners on procurement policies, procurement process reviews and best practices
• Develop and maintain training materials, guidance notes, lessons learned, case studies and knowledge management resources related to procurement compliance and risk management
• Assist the MSCU Head in the design, development, deployment and continuous improvement of procurement and supply chain training programs, tools and learning initiatives, including the dissemination of best practices and support for missions' procurement training requirements
• Support the professional development of procurement personnel by mentoring junior team members, sharing technical expertise, and assisting in resolving procurement review observations and recommendations
• If requested, support IOM Global Missions by conducting Ex-ante Review (prior posting) of solicitation documents to assess quality, completeness, consistency, and compliance with procurement policies, procedures and strategic sourcing requirements, and provide recommendations for corrective action where necessary
• Maintain complete, accurate and secure records of all PPR reviews, recommendations, analyses and case presentations
• In the absence of the Team Lead, coordinate the day-to-day operations of the PPR Team, including monitoring workloads, reviewing staff outputs for quality and consistency, and supporting the timely completion of assigned tasks
• Undertake duty travel (TDY), when required, to provide procurement assistance, conduct training activities, and support field missions
• Perform such other related duties as may be assigned by the Head of MSCU

Requirements

• Bachelor’s degree in Business Administration, Logistics, Management or a related field from an accredited academic institution with five (5) years of relevant professional experience; or, High School diploma with seven (7) years of relevant professional experience
• Certification in procurement, such as CIPS or an equivalent qualification is desirable
• A minimum of five years of progressively responsible experience in procurement, contract management, supply chain management, administrative services or related areas
• Experience conducting procurement compliance reviews, risk assessments, quality assurance activities, or providing technical advisory support is an advantage
• A minimum of three years of professional experience in procurement, contract management, or related areas within the UN common system or in an international public organisation, is an advantage
• Experience working with an enterprise resource planning (ERP) system in the area of purchasing and/or supply chain is an advantage
• Demonstrated knowledge of procurement compliance review, procurement risk management, and quality assurance principles
• Strong analytical and problem-solving skills with the ability to assess complex procurement matters and provide sound technical recommendations
• Ability to interpret and apply procurement policies, regulations, procedures and standards in complex operational environments
• Ability to provide technical guidance, mentor colleagues and coordinate functional activities within a team environment
• Proficiency in Oracle, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Visio is an advantage
• Excellent organisational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented
• Team player; ability to work effectively with different levels within and outside the organisation and with colleagues from varied cultures and professional backgrounds

Skills

• Procurement Compliance Review
• Procurement Risk Management
• Quality Assurance
• Contract Management
• Supply Chain Management
• Technical Advisory
• Enterprise Resource Planning
• Oracle
• MS Word
• MS Excel
• Procurement Policies Interpretation
• Procurement Procedures Application
• Technical Guidance
• Mentorship
• Specialized Procurement Certification
• Analytical Skills
• Problem Solving
• Organizational Skills
• Power Point
• Visio

Languages

English