Senior Supply Chain Associate (National position)

The Senior Supply Chain Associate will manage resource management functions in the Sub-Office in Majuro, including procurement, supply chain coordination, asset management, and staff capacity development. The role involves coordinating purchasing cycles, negotiating with suppliers, and ensuring compliance with procurement policies.

Responsibilities

• Coordinate and monitor all activities of the purchasing cycle, including revision and consolidation of purchase request forms, organization of bidding processes, evaluation, delivery of goods and services, payment to suppliers, filing system and reporting
• Authorize purchases in line with Purchase Authorization Matrix
• Work with managers in the development of procurement plans to optimize purchasing power and facilitate project activities implementation
• Participate in negotiations of terms and conditions of purchases and resolve issues related to delivery of goods and services
• Provide technical guidance to requisitioners and staff on preparation of specifications and procurement procedures
• Identify local and international suppliers and service providers; participate in their evaluation considering quality, prices, reliability, and services
• Create and implement administrative tools for tracking and monitoring contracts, agreements, and progress toward procurement plans and schedules
• Participate in capacity development of staff, providers and partners on IOM’s procurement processes and policies
• Coordinate and monitor supply chain activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation; identify challenges and provide recommendations
• Coordinate and monitor maintenance and repair of office facilities including preventive maintenance; contribute to establishment of maintenance agreements with service providers
• Implement internal control mechanisms to safeguard organization’s assets and prevent fraud
• Coordinate supply chain operations with other UN Agencies, partners, and government authorities
• Participate in development, evaluation, and updating of systems and procedures for supply chain management; suggest improvements and risk-mitigation measures
• Provide training and guidance to SCM staff of CO; supervise, monitor, evaluate and support their professional and career development
• Participate and engage actively in UN inter-agency meetings and forums related to supply chain management; collaborate on sharing resources and implementation of UN global initiatives
• Perform other duties as assigned

Requirements

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with five years of relevant professional experience; or High school diploma with seven years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage
• Experience in procurement and logistics and working with service providers and vendors
• Experience with asset management process
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
• Experience working in an international organisation in a multi-cultural setting an advantage
• Experience in training and coordinating teams
• High level of computer literacy
• Ability to work with national and international institutions
• Ability to prepare clear and concise report
• Demonstrated ability to and exercise sound judgment
• Ability to supervise staff and coordinate administrative activities
• Excellent communication and negotiation skills
• Ability to establish realistic resource requirements to meet IOM needs
• Fluency in English (oral and written) is required
• Knowledge of Marshallese is desirable

Skills

• Procurement Management
• Logistics Management
• Supply Chain Coordination
• Asset Management
• Vendor Management
• IOM Procurement Rules
• Training Coordination
• Team Supervision
• Report Writing
• Negotiation Skills
• Resource Planning
• Computer Literacy
• Staff Capacity Building

Languages

English, Marshallese