Senior Supply Chain Associate (Gaza Response)

The Senior Supply Chain Associate is responsible for managing resource management activities within the Supply Chain Unit, coordinating with various units and external stakeholders to ensure timely and compliant delivery of goods and services for the Gaza response. The role includes negotiation, procurement planning, contract monitoring, and capacity building within the supply chain function.

Responsibilities

• Act as a focal point between IOM and UN Coordination structures, governmental Coordination Cell, Jordanian Armed Forces, and Jordan Hashemite Charity Foundation to negotiate and resolve supply chain and access matters for the Gaza response.
• Coordinate with Supply Chain Unit, Common Pipeline and external stakeholders for dispatch and logistics operations for CP items, including follow-up with UN2720 and Matpash.
• Analyse capacity, regulatory and timeline constraints and decide dispatch plans within delegated authority to ensure compliance and timely delivery.
• Work with managers to develop procurement plans to optimize purchasing power and facilitate project activities.
• Participate in negotiations of purchase terms and resolve delivery issues.
• Provide technical guidance on preparation of specifications and procurement procedures.
• Identify and evaluate local and international suppliers and service providers considering quality, price, reliability, and organizational interests.
• Create and implement administrative tools for tracking contracts, agreements, and procurement progress.
• Participate in capacity development of staff, providers and partners on procurement processes and policies.
• Coordinate and monitor supply chain activities related to property and asset management, warehousing, insurance, maintenance, and transportation.
• Coordinate and monitor maintenance and repair of office facilities and establish maintenance agreements when cost-effective.
• Implement internal control mechanisms to safeguard assets and prevent fraud.
• Coordinate supply chain operations with other UN agencies, partners, and government authorities.
• Participate in development, evaluation, and updating of supply chain management systems and procedures and suggest improvements and risk mitigation.
• Provide training and guidance to SCM staff, supervise and support their professional development.
• Engage actively in UN inter-agency meetings and forums related to supply chain management and collaborate on resource sharing and UN initiatives.
• Perform other relevant duties as assigned.

Requirements

• Bachelor degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with five years of relevant professional experience; or High school diploma with seven years of relevant professional experience.
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.
• Experience in procurement and logistics and working with service providers and vendors.
• Experience with asset management process.
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
• Experience working in an international organisation in a multi-cultural setting an advantage.
• Experience in coordination with Logistics Cluster (LC).
• Experience working with Matpash system.
• High level of computer literacy.
• Ability to work with national and international institutions.
• Ability to prepare clear and concise report.
• Demonstrated ability to and exercise sound judgment.
• Ability to supervise staff and coordinate administrative activities.
• Excellent communication and negotiation skills.
• Ability to establish realistic resource requirements to meet IOM needs.
• Fluency in English and Arabic (oral and written).

Skills

• Procurement
• Logistics Management
• Supply Chain Management
• Asset Management
• Vendor Management
• Contract Monitoring
• Procurement Planning
• Coordination with Logistics Cluster
• Matpash System
• IOM Procurement Rules
• Report Writing
• Staff Supervision
• Resource Planning
• Negotiation Skills
• Computer Literacy

Languages

English, Arabic