Recruitment and Social Media Assistant

The Recruitment and Social Media Assistant supports recruitment and selection activities under the supervision of the Head of Recruitment Unit and National Human Resource Officer. The role involves coordinating recruitment processes, ensuring compliance with policies, assisting in screening and selection, and supporting outreach and talent attraction efforts.

Responsibilities

• Act as the focal point for recruitment and selection of all personnel based at Headquarters and personnel in the Professional category worldwide.
• Process requests for the advertising of jobs. Review and ensure that the position descriptions, titles, and grade levels are in line with IOM’s standards.
• Provide guidance to hiring managers on the process of publishing a vacancy. Ensure that all published vacancies are substantively sound and typo-free.
• In collaboration with the National Human Resource Officer, assist in screening applications using pre-screening criteria and qualitative requirements.
• Advise hiring offices on preliminary assessments methods and organize their administration in compliance with policies and procedures.
• Review eligibility and qualifications of shortlisted candidates proposed by hiring managers/ selection panels and provide advice to ensure balance and diversity in shortlists.
• Review deselection reasons of first tier candidates not shortlisted and provide guidance to hiring managers/ selection panels to ensure transparency and fairness to all candidates.
• In close collaboration with selection panel members, review/draft and propose competency-based interviews questions; schedule interviews using the applicants tracking system and assist selection panels in preparing selection forms.
• Support with the reference check process (including any vetting process).
• Draft/Review selection recommendation documents for SVNs, VNs and direct recruitments.
• Provide guidance to hiring managers / panel members in completing the documents as needed.
• Coordinate submissions for approval.
• Participate in initiatives pertaining to building talent communities and feed talents’ pipelines.
• Maintain regular liaison with the Human Resources Administration Unit to support timely completion of selection and mobilization formalities.
• Track offers sent to successful candidates and their acceptance/ decline of offers.
• Ensure that unsuccessful candidates are timely notified.
• Reach out, analyze, and address issues related to recruitment processes and recommend a course of action balancing the need of the hiring manager / mission and recruitment policies.
• Initiate communication with hiring managers/ missions facing recruitment difficulties and provide guidance to facilitate and fast track the recruitment process.
• Respond in a timely manner to e-mail inquiries received in the REC Mailbox pertaining to recruitment and selection processes within the area of responsibility and flag to the National Human Resource Officer/Head of Recruitment any issues or exceptional requests related to the application of IOM’s recruitment policy and guidelines, so they are addressed in a timely manner.
• Assist in monitoring and updating staffing table, recruitment tracking lists in collaboration with other Recruitment Assistants.
• Keep an auditable record of all activities assigned and feed the recruitment audit trail accordingly.
• Ensure relevant correspondences and recruitment related documents are appropriately filed.
• Prepare information in support of the periodic statistical reports.
• Actively contribute to sourcing and attraction efforts and outreach activities.
• Identify and analyze areas for improvement related to procedures and processes as well as recurrent issues related to the application of recruitment guidelines and make recommendations.
• Participate in the provision of training to REC’s stakeholders.
• Serve as the backup for the National Human Resource Officer and replacement of the Recruitment Assistants when needed.
• Perform such other duties as may be assigned.

Requirements

• University degree in Human Resources, Business administration, Industrial and Organizational Psychology or any related field from an accredited academic institution, with three (3) years relevant professional experience.
• Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Experience processing human resources transactions and exposure to talent acquisitions and talent management concepts and processes.
• Experience using social media to serve recruitment and selection objectives.
• Experience supporting recruitment and selection in humanitarian or non-for-profit organizations is desirable.
• Experience on Human Resources statistics is desirable; Experience working in a multi-cultural setting an advantage.
• Knowledge of IOM/ UN personnel and financial policies and staff rules and regulations an advantage.
• Ability to work autonomously in a high paced environment and deliver accurately on a wide variety of tasks.
• Sound client orientation and ability to build trust with various internal stakeholders.
• Proven capacity in managing difficult clients with an outlook on results and impact.
• High level of computer literacy, experience with HR IT systems and applications.

Skills

• Human Resources Transactions
• Talent Acquisition
• Talent Management Expertise
• Recruitment Coordination
• Selection Processes
• Social Media Recruitment
• Human Resources Statistics
• Multi-cultural Work Experience
• IOM Personnel Policies
• UN Staff Rules
• Client Orientation
• Difficult Client Management
• Human Resources Systems
• Computer Literacy

Languages

English