Project Associate

The Project Associate supports the implementation and monitoring of project activities related to strengthening social cohesion, resilience, and reintegration of returnees in North Kivu and South Kivu. The role involves administrative coordination, data compilation and analysis, budget monitoring, reporting, and liaising with various stakeholders including local authorities and UN agencies.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
• Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform such other relevant duties as may be assigned.

Requirements

• Bachelor’s degree in Political or Social Sciences, Law, International Relations, Humanities and/or Development or a related field from an accredited academic institution with three years of relevant professional experience; or, High School diploma with five years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
• Fluency in French (oral and written) is required.
• Working knowledge of English is desirable.

Skills

• Liaising with Authorities
• Coordination with UN Agencies
• Working with Migrants and Refugees
• Humanitarian Program Execution
• Migration Subject Knowledge
• UN Programming Knowledge
• Bilateral Donor Programming
• Financial Rules and Regulations
• International Public Sector Accounting Standards
• Budget Monitoring
• Project Activity Monitoring
• Data compilation and analysis
• Reporting
• Administrative Coordination

Languages

French, English