Project Assistant (Protection) (Affiliated Contract)

The Project Assistant (Protection) supports the implementation of administrative tasks within the Protection Unit under different projects. The role involves general clerical assistance, data compilation, budget monitoring, administrative coordination, and support for meetings and travel management.

Responsibilities

• Provide general/clerical assistance in the implementation of project activities.
• Retrieve, compile, summarize, and present information/data on specific project topics.
• Assist in monitoring budget and updating budget related information.
• Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
• Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations,and other forms of documentation.
• Support the organization of meetings, workshops and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Assist in travel management processes, including travel authorization, ticketing, and claims administration.
• Perform such other relevant duties as maybe assigned

Requirements

• Bachelor’s degree in Business Administration, Management, Accounting, Finance, Economics, Public Administration, or a related field from an accredited academic institution with one year of relevant professional experience; or, School diploma with three years of relevant professional experience in administration, finance, accounting, procurement, logistics, office management, or related support functions.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Ability to coordinate meetings, workshops, and events, including logistical and administrative arrangements.
• Excellent organizational, planning, and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills, with the ability to effectively liaise with internal and external stakeholders.
• Ability to work independently and as part of a team in a multicultural environment.
• High level of integrity, professionalism, and attention to detail.
• Fluency in English (oral and written) is required.
• Working knowledge of Amharic is desirable.

Skills

• Administrative Coordination
• Budget Monitoring
• Data Compilation
• Meeting Coordination
• Event Planning
• Travel Management
• Liaising with Authorities
• Liaising with United Nations agencies
• Liaising with non-governmental organizations
• Working with vulnerable groups
• Humanitarian Assistance
• Multi-cultural Team Collaboration
• Office Management
• Procurement Support
• Logistics Coordination
• Time Management
• Organizational Skills
• Communications Skills

Languages

English, Amharic