Project Assistant, MHPSS

The Project Assistant will provide efficient administrative assistance and support to the day-to-day administrative, HR and finance tasks related to the implementation of the Mental Health and Psychosocial Support (MHPSS) project in Dublin, Ireland. The role supports the Site Coordinator in implementing and monitoring administrative, financial and HR activities to improve psychosocial well-being of international protection applicants.

Responsibilities

• Assist the MPHSS Site Coordinator in implementing and monitoring the administrative/financial and HR activities related to the project.
• Implement delegated administrative actions in accordance with IOM rules, regulations and instructions.
• Maintain appropriate filing of all admin and HR documents.
• Process in a timely manner staff expense claims and Travel claims of the MHPSS Project’s staff as per IOM rules.
• Assisting in the purchasing of the items necessary to the project’s implementation, as per IOM rules.
• Follow up the internal administrative and financial processes with the relevant Units.
• Assist the Site Coordinator with the all the stages of the administrative and HR functions related to the Project.
• Provide general clerical support to the MHPSS Site Coordinator.
• Perform such other duties as may be assigned by the supervisor.

Requirements

• School diploma with five years of relevant experience; or, Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Proven experience in a similar setting & capacity.
• Excellent knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint.
• Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls.
• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.
• Strong interpersonal & intercultural skills with an attention to detail.
• Previous work experience in international organizations and service industry companies would be an advantage.
• Interpersonal skills (i.e. empathy and emotional resilience)
• Knowledge of financial, administrative and human resources.
• Fluency in English (oral and written) is required.

Skills

• MS Excel
• MS Word
• MS PowerPoint
• Finance Management
• Financial Reporting
• Budgeting
• Internal Controls
• Administrative Assistance
• Human Resources Management
• Information Technology
• Project Support
• Confidentiality Management
• Interpersonal Skills
• Intercultural Skills
• Experience with EU Funding
• Accounting

Languages

English