Human Resources and Admin Intern

The internship provides practical experience in Human Resources and Administrative functions within a multicultural and international working environment. The intern will support HR and Admin units under supervision, gaining professional skills and contributing to effective office operations.

Responsibilities

• Provide administrative and clerical support to facilitate the effective implementation of Human Resources activities in the office.
• Assist in communicating with candidates regarding recruitment processes, interview schedules, and other recruitment-related administrative matters.
• Support the preparation of written tests, interview materials, and interview logistics, including scheduling and coordination with panel members.
• Maintain and update electronic personnel files, records, and HR documentation in accordance with organizational policies and procedures.
• Assist with onboarding activities for new staff members by coordinating with ICT, Procurement, Administration, and other relevant units to ensure timely completion of required arrangements.
• Support the monitoring and tracking of staff attendance, leave records, mandatory trainings, and other HR compliance requirements.
• Maintain and update HR databases, trackers, and employee records to ensure data accuracy and completeness.
• Assist in the preparation of HR correspondence, reports, statistics, and other documentation as required.
• Support the organization of staff learning and development activities, workshops, and employee engagement initiatives.
• Provide reception support by welcoming visitors, answering telephone calls, and responding to routine inquiries, as required, in support of the Executive and Administrative Assistant.
• Assist in coordinating courier services, mail distribution, and the delivery of documents and office supplies.
• Support document management activities, including scanning, photocopying, printing, filing, and electronic archiving.
• Assist in organizing meetings, workshops, and events, including venue preparation and logistical arrangements.
• Support inventory tracking and the management of office supplies and stationery.
• Provide general administrative support to facilitate the efficient and effective operation of the office, as required.
• Perform other duties as assigned by the supervisor.

Requirements

• Be enrolled in the final academic year of a first university degree programme in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution (minimum Bachelor’s level or equivalent); or be enrolled in a graduate school programme in any of the above (second university degree or equivalent, or higher); or have graduated with a university degree (as mentioned above) and, if selected, must commence the internship within one year of graduation.
• Previous experience in Human Resources, Business Administration, or a related field is advantage.
• Experience in administrative tasks, document management, absence management etc.
• Exposure to event planning, training coordination, or employee engagement activities.
• Experience working in a multicultural or international environment is an advantage.
• Strong verbal and written communication.
• Ability to draft professional emails, reports, and presentations.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to manage virtual meeting platforms (Zoom, Teams).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to collaborate with different teams and departments.
• Strong people skills to engage with staff and stakeholders.
• Professionalism and ability to work in a diverse, international environment.
• Fluency in English and Tok Pisin is required.

Skills

• Human Resources Management
• Business Administration
• Document Management
• Absence Management
• Event Planning
• Training Coordination
• Staff Engagement
• Multicultural Environment Experience
• Professional Email Drafting
• Report Writing
• Presentation Skills
• Task Prioritization
• Deadline Management
• Attention to Detail
• Virtual Meeting Management
• MS Word
• MS Excel
• MS PowerPoint
• Microsoft Outlook
• Team Collaboration

Languages

English, Tok Pisin