SECONDMENT - Coordinator - Project Portfolio Management Office

The Coordinator in the Project Portfolio Management Office supports project lifecycle management, portfolio progress monitoring, and project governance within INTERPOL. The role involves resource management, project standards implementation, portfolio prioritization, and fostering a project management culture across the organization.

Responsibilities

• Improve resource allocation and effective deployment of Organization's resources by the efficient use of rosters and pools for project management roles supporting the Human Resources Management (HRM) Directorate.
• Coordinate project management competency enhancement — ensuring that the knowledge, skills, abilities and characteristics associated with high performance in project management are available in INTERPOL.
• Advise business units on project/programme team composition and capacity planning to ensure appropriate resource allocation and consistency amongst projects.
• Ensure standardization of requirements and duties for project management staff throughout the Organization.
• Deliver training on project management processes directly tied to the Organization.
• Organize, in conjunction with the Staff Development Unit of INTERPOL, topic-specific trainings designed to respond to identified needs.
• Act as a point of reference with the HRM Directorate in matters related to project team structures and project management roles.
• Establish and monitor implementation of Project Management Policy, Guidelines, Templates, Specific Policies/Rules for specific areas of the project lifecyle.
• Foster a project culture in the Organization, thus improving project performance in the long term.
• Ensure the Project Management templates and specific policies/rules are updated to support achievement of Organization's goals and are amended in light of lessons learnt.
• Provide guidance and awareness-building to business units on the application of the Project Management Policy and Guidelines.
• Deliver training and awareness-building sessions on matters related to PPMO.
• Coordinate legal and contractual aspects with the legal office and procurement office of the Organization.
• Strengthen synergies with other INTERPOL corporate functions in order to establish better flow of project-related information.
• Accompany specific project initiation, planning and development, supports the implementation of high-level monitoring and evaluation/closing exercises and reports.
• Identify improvements to the portfolio management practices.
• Coordinate portfolio prioritization exercises, e.g. via implementation of a classification system for INTERPOL's portfolio of projects.
• Undertake regular portfolio-level reviews to assess progress and produce reports and other available information to analyze trends and portfolio-level performance metrics.
• Provide support to populate project/programme information in a consistent and reliable basis across the portfolio.
• Provide support in the overall development and implementation of the unit's activities.
• Produce key content on major portfolio documents such as the portfolio strategy and the PPMO roadmap.
• Review project/programme documents ensuring compliance with Project Management Policy and Guidelines.
• Accompany project teams, through project initiation, planning, revision and closure.
• Provide advice, assessments and recommendations to senior management to ensure that management approval is obtained at critical junctures of the projects' lifecycle.
• Develop new projects when the need arises, and in particular for transversal, cross-organizational projects.
• Monitor planning and high-level delivery, recommending further improvement of project performance indicators and logical frameworks.
• Conduct evaluations of INTERPOL projects, acting as point of reference for project teams in the closing phase of projects.
• Facilitate effective collaboration of project/programme contributors across units to identify risks and issues having an impact on the broader portfolio of INTEPOL projects.
• Promote a results-based approach for monitoring and evaluation, emphasizing results, impact and sustainability.
• Support senior management to capture lessons learnt from projects, promoting evaluation standards, quality assurance/control.
• Review audit, programme evaluations, and/or results-oriented monitoring (ROM) observations and drafts appropriate responses in consultation with project teams.
• Support the Assistant Director in the continuous development of the Sub-Directorate, and when required represent the Sub-Directorate at external events, conferences and meetings.
• Perform all other functions, duties, and responsibilities that may be necessary to ensure the smooth functioning of the Directorate as required by the hierarchy.

Requirements

• Three-to-four years' education at an accredited University or other specialized higher education establishment in a relevant field.
• Certification in the field of project management, e.g. PRINCE 2 or PMP certification is an asset.
• A minimum of 5 years' experience in law enforcement agencies or National Central Bureau, with exposure to project-management related matters.
• Experience in planning and managing complex tasks with minimum supervision.
• Experience working in an international or multicultural environment would be an asset.
• Experience in legal aspects of policing would be an asset.
• Fluency in English is required and proficiency in another official working language of the Organization (Arabic, French or Spanish) would be an additional asset.
• Proficiency in using IT applications and computer-based project management tools.
• Leadership to take on roles such as motivator, communicator and facilitator.
• Effective communication skills to ensure sufficient information is available to projects/programme teams and top management on programme's objectives, status, changes, organizational standards and beneficiaries' needs.
• Teamwork, particularly the ability to manage performance and collaborate effectively.
• Feedback capabilities in order to maintain an understanding of the overall portfolio and its environment so that concerned parties are able to review the programme's status.
• Problem-solving skills to tackle problems when they arise, trace them back to the root cause and craft solutions.
• Self-motivated, methodological, and work collaboratively in a team or individually while meeting deadlines.
• Proficiency of oral presentation to communicate effectively with team members, management and stakeholders.
• Ability to develop and maintain professional networks.
• Demonstrated personal and professional maturity to work in an international and multidisciplinary environment.
• Conflict management and negotiation — conferring with others to come to terms with them or to reach an agreement.

Skills

• Project Management
• Prince 2 Certification
• PMP Certification
• Project Lifecycle Management
• Portfolio Progress Monitoring
• Project Governance
• Resource Management
• Project Standards Implementation
• Portfolio Prioritization
• Legal Aspects of Policing
• IT Applications
• Computer-based Project Management Tools
• Leadership
• Effective Communication
• Performance Management
• Feedback Management
• Problem Solving
• Oral Presentation
• Professional networking
• Conflict Management
• Negotiation

Languages

English, Arabic, French, Spanish