Administrative Coordinator/Senior Administrative Coordinator

The Administrative Coordinator will provide administrative and organizational support to the staff in the Non-Concessional Lending Division. Responsibilities include managing workflow, monitoring information flow, scheduling meetings, processing travel and expense reports, and ensuring deadlines are met.

Responsibilities

• Manage the workflow of the unit including monitoring the flow of information and tracking shifting priorities.
• Monitor the unit’s busy work agenda and action items and ensure deadlines are met.
• Proof-read all documents and transmit for review and to Management and the Board.
• Schedule and prepare meetings.
• Process reviews through eReview (country and policy).
• Process travel arrangements and expense reports.

Requirements

• Completion of a high school diploma or equivalent.
• Minimum of six (6) years of relevant experience, with at least two (2) years in a lead role for external candidates.
• Strong administrative, technological, and organizational skills.
• Knowledge of Fund practices and procedures.
• Familiarity with Fund software applications, particularly Word and Excel, and systems including PeopleSoft FINPROD and HRPROD.
• Excellent interpersonal skills and ability to handle and coordinate multiple tasks.
• Ability to work accurately under pressure and as part of a team.
• Flexibility with working hours and willingness to work overtime at short notice.
• Candidates must currently reside in the Washington DC metro area.

Skills

• Administrative Coordination
• Organizational Skills
• Workflow Management Skills
• Information Monitoring
• Meeting Scheduling
• Travel Processing
• Expense Report Processing
• Deadline Management
• Fund Practices Knowledge
• PeopleSoft FINPROD
• PeopleSoft HRPROD
• MS Word
• MS Excel
• Interpersonal Skills
• Task Coordination
• Working Under Pressure