Administrative Coordinator/Senior Administrative Coordinator

The Finance Department (FIN) at IMF is seeking a highly skilled and adaptable Senior/Administrative Coordinator to provide proactive administrative support to the Financial Operations and Reporting Division (FR). The role involves managing complex calendars, coordinating divisional activities, organizing events, and supporting management decision-making under time-sensitive deadlines.

Responsibilities

• Provide direct administrative support to senior staff including managing complex calendars, tracking deliverables, and monitoring action items.
• Coordinate and collaborate across teams within the office, divisions, Front Office, other departments, and external stakeholders with diplomacy and sound judgment.
• Lead administrative operations of the office and train junior support staff to ensure business continuity.
• Organize meetings, seminars, workshops, conferences, and other events including scheduling, logistics, material preparation, and coordination with participants and speakers.
• Monitor, prioritize, and disseminate information and action items with discretion.
• Identify and address compliance issues in documents and correspondence and advise staff on Fund procedures and Board documentation requirements.
• Prepare, organize, file, retrieve, and maintain records and documents in physical and electronic repositories.
• Maintain and analyze information from Fund systems and databases, prepare routine reports and dashboards, and support management decision-making.
• Format the Fund’s financial statements and Board papers with minimal guidance.
• Promote and apply responsible and effective use of AI and other productivity tools to enhance administrative workflows and service delivery.
• Adapt to evolving priorities and manage administrative responsibilities with minimal supervision.

Requirements

• Completion of a high school diploma or equivalent.
• Minimum of six (6) years of relevant experience, with at least two (2) years in a lead role for external candidates.
• Strong knowledge of Fund policies, practices, procedures, and administrative processes.
• Ability to coordinate and collaborate effectively across teams and with external stakeholders, exercising diplomacy, tact, sound judgment, and emotional intelligence.
• Demonstrated proficiency in Fund systems and applications including PeopleSoft FINPROD, HRPROD, Workday, CRS, Nexus, Plunet, BCMS, and Microsoft 365 applications.
• Strong understanding of document preparation processes, including advanced experience with Board documentation production and Fund templates.
• Strong proficiency in Microsoft 365 tools including Outlook, Teams, SharePoint, Word, Excel, PowerPoint, Planner, and AI-enabled productivity tools.
• Exceptional organizational and communication skills with strong attention to detail and ability to deliver high-quality work under tight deadlines.
• Ability to manage multiple competing priorities effectively in a fast-paced environment.
• Demonstrated sound judgment, discretion, and professionalism in handling sensitive information.
• Strong interpersonal, client-service, and relationship-management skills.
• Proven ability to work independently and contribute to a collaborative team environment.
• Flexibility and willingness to adapt to changing priorities and provide backup support as needed.
• Ability to anticipate needs, adapt communication styles, and proactively identify solutions.
• Willingness to work flexible hours and overtime at short notice when required.
• Candidates must have passed the IMF Office Assistant Exam.
• Only candidates residing in the Washington DC metro area will be considered.

Skills

• Fund Policy Knowledge
• Administrative Processes Support
• PeopleSoft FINPROD
• Workday
• CRS system
• Nexus system
• Plunet system
• BCMS system
• MS Office 365
• Board documentation preparation
• Document Production
• Outlook
• Teams
• SharePoint Development
• Word
• Excel
• Power Point
• Planner
• AI Productivity Tools
• Calendar Management
• Event Coordination
• Client-service skills
• Relationship Management
• Handling Sensitive Information
• Multi-tasking Skills
• Time Management

Languages

English