HR Administration Officer

The HR Administration Officer manages payroll processes including calculations, statutory deductions, and reconciliations ensuring compliance with ICRC policies and national laws. The role also provides autonomous HR administrative and absence management support, maintaining accurate HR documentation and data for effective service delivery.

Responsibilities

• Manage monthly payroll for Baghdad Delegation and support Mosul Sub-delegation including payroll calculations, social contributions, income taxes and related payments and filing.
• Ensure filing of payroll data is managed confidentially with appropriate access management.
• Review monthly salary/contribution/income tax reconciliations for Senior HR Officer final validation.
• Process payroll related procedure changes and updates.
• Assist Senior HR Officer liaising with national social security and tax offices and legal/fiscal external advisors.
• Monitor data quality of collected payroll information.
• Keep Strategic System up to date and perform regular checks on position management and profiles.
• Assist with annual compliance exercises on payroll income tax and social security contributions, audit and accounting controls.
• Prepare staff contracts, amendments, and extensions ensuring proper documentation and signatures.
• Create and maintain personnel files, regularly reviewing and updating them.
• Issue ICRC ID cards for mobile and resident staff.
• Manage BAG HR Services Service and Task Management and attribute requests.
• Update HRspace with staff absences for accurate attendance records.
• Share updated monthly leave balances with staff and line managers.
• Share Resident Staff NoC list monthly with IM department for compliance.
• Share weekly medical information updates with health department and follow up on medical cards.
• Provide staff support letters including work certificates, visa letters, bank letters as requested.

Requirements

• University degree or professional diploma in Human resources or similar field.
• Fluency in Arabic and Very Good English languages.
• Computer proficiency, including Microsoft suites, and experience of HR information systems.
• 5 years of progressive experience in HR, minimum 3 years’ experience managing payroll, Tax and Social security files.
• Well established professional relationships with Tax and Social Security directorates.
• A Very good understanding of Iraq labour laws and country legislation.
• Experience with Humanitarian organization is an advantage.
• Very good communication and interpersonal skills.
• Very good organizational and prioritization skills.

Skills

• HR Administration
• Payroll Management
• Tax File Management
• Social Security Management
• HR Information Management Systems
• Microsoft Office Suite
• Iraq Labour Law
• HR Documentation and Filing
• Absence Management
• HR Data Management

Languages

Arabic, English