Associate Administrative Officer

The Associate Administrative Officer supports the Director of the Division of Management Services in strategic resource planning, budget preparation, communication with oversight bodies, organizational performance monitoring, risk management, audit coordination, and project management. The role involves research, maintaining records, contributing to procedural development, and participating in business management projects within the Division.

Responsibilities

• Assist the Administrative Officer and Risk Management Coordinator to support the Director in the delivery of his/her executive functions which include strategic resource planning; overseeing the preparation of the annual budget; overseeing the preparation of relevant communication to oversight and external bodies; monitoring and reporting on organizational performance; conducting risk management initiatives; coordinating the implementation of internal and external audit recommendations; and coordinating, overseeing, prioritizing and providing project management support.
• Research and provide background and/or up-to-date information on management, operational, staff and/or other emerging issues in the Office of the Director.
• Maintain files and records and contributes to the development of related procedures, processes, tracking and reporting mechanisms, including drafting initial versions of official documents.
• Participate in projects focusing mainly on business management issues and areas related to the work of the Division.
• Perform other duties as required.

Requirements

• Advanced university degree in public or business administration or related area. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
• Certification in project management or change management is a strong asset.
• A minimum of two years (four years with a first-level university degree) of relevant work experience in public, business administration or other related area.
• Demonstrated experience in at least two of the following business areas related to the work of the Division: budget, finance, human resources, general services or security and safety is required.
• Demonstrated experience in an office of a senior executive, preferably in an international organization is required.
• Demonstrated experience in drafting official communication to oversight bodies and internal and external clients is required.
• Demonstrated experience in business management in the commercial and/or public sector is required.
• Experience in working with ERP systems, in particular SAP, is desirable.
• Solid Microsoft Office skills, especially in PowerPoint, but including proficiency in Word and Excel.
• Knowledge of risk management, programme management, budgeting, audit compliance or programme evaluation practices.
• Demonstrated conceptual analytical and evaluative skills.
• Ability to conduct independent research and analysis, identifying issues, formulating opinions and making conclusions and recommendations or decisions where appropriate.
• Ability to establish priorities and plan, coordinate and monitor own work plan.
• Flexibility and initiative.
• Ability to identify clients’ needs and appropriate solutions.
• Ability to establish and maintain productive partnerships with clients.
• Good interpersonal skills, excellent written and verbal communication and negotiation skills.
• Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Ability to coordinate a wide-variety of activities and to deliver a number of services at any time.
• Proficiency in one of the working languages of the Court, English or French, is required.
• Working knowledge of the other is an asset.
• Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.

Skills

• Project Management
• Change Management
• Budget Management
• Finance Management
• Human Resources Management
• General Services Administration
• Safety and Security Management
• General Office Support
• Official Communication Drafting
• Business Management
• ERP Systems
• SAP
• MS PowerPoint
• MS Word
• MS Excel
• Risk Management
• Programme Management
• Audit Compliance
• Programme Evaluation
• Research and Analysis
• Work Plan Coordination

Languages

English, French