Programme Assistant

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects. The position is located in the Office of the Director (CFID) of the FAO Investment Centre (CFI) at FAO headquarters in Rome, Italy.

Responsibilities

• Collect and compile data on programme and or project activities to support reporting and delivery.
• Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.
• Review and prepare routine documentation and correspondence related to assigned procurement actions.
• Provide information on programme and/or project expenditures and status of programme and /or project budget.
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Perform other duties as required.

Requirements

• Secondary School Education.
• Three years of relevant experience in financial and/or administrative support work.
• Working knowledge (proficiency - level C) of English.
• Good knowledge of the MS Office applications, Internet and office technology equipment.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit, and reside within commuting distance of the duty station at the time of the application.
• Good knowledge of corporate information systems.
• Good knowledge of common administrative and financial rules and regulations.
• Good knowledge of communication and documentation standards.
• Desirable: Good knowledge of corporate financial rules for general funds and trust funds.
• Desirable: Good experience in supporting budget monitoring and reporting.
• Desirable: Familiarity with corporate procedures covering staff and affiliate workforce.
• Desirable: Familiarity with journal vouchers and accounting adjustments.
• Desirable: Familiarity with Letters of Agreements (LoAs) and other FAO administrative matters

Skills

• Financial Support
• Administrative Support
• Microsoft Office Suite
• Internet usage
• Office technology equipment
• Corporate information systems
• Administrative rules and regulations
• Financial Rules and Regulations
• Communication standards
• Documentation standards
• Budget Monitoring
• Financial Reporting
• Journal Voucher Posting
• Accounting Adjustments
• Letters of Agreements
• FAO Administrative Policies

Languages

English