Operations Specialist

The Operations Specialist will provide operational management support to RNE initiatives through effective coordination, monitoring of implementation processes, support to project cycle management, reporting, and facilitation of operational linkages between administrative and technical teams. The role supports day-to-day operational aspects of RNE projects ensuring compliance with FAO procedures and internal controls.

Responsibilities

• Support the day-to-day operational aspects of RNE projects throughout the project cycle, in accordance with established FAO operational procedures, internal control requirements and risk management measures, and in response to audit recommendations, as applicable.
• Provide operational support for the preparation, review and processing of operational documentation, implementation plans and related records, ensuring compliance with applicable policies, procedures and internal control requirements.
• Support monitoring of operational processes and implementation of operational activities, to strengthen operational oversight, mitigate operational risks and support the implementation of audit recommendations.
• Assist in the preparation of reports, briefs, presentations, and other relevant documentation.
• Collect, compile and analyze information and data to support decision-making and reporting.
• Support coordination among technical units, administrative services and relevant stakeholders to ensure compliance with operational procedures, internal controls and risk mitigation measures.
• Provide support in the preparation and organization of meetings, workshops, missions and other related events.
• Liaise with FAO technical units, country offices and headquarters units to support operational coordination, compliance and implementation of audit recommendations.
• Maintain and update monitoring tools, databases and information systems, as applicable.
• Support the preparation of correspondence with partners, institutions and other stakeholders.
• Assist in identifying operational challenges and contribute to recommendations for improving operational effectiveness and processes with particular emphasis on strengthening internal controls, managing operational risks and implementing audit recommendations.
• Perform other related duties as required.

Requirements

• Advanced university degree (Master’s degree or equivalent) from an institution recognized by the International Association of Universities (IAU)/UNESCO in business administration, economics, international development, agriculture, project management, public administration, international relations or any other discipline relevant to the work of the Organization.
• Consultants with bachelor's degree need two additional years of relevant professional experience.
• At least one year of relevant experience in programme/project management, operations, coordination or related areas.
• Working knowledge of English.
• Knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish) would be an asset.
• Experience supporting programme or project implementation, monitoring and reporting.
• Experience in preparing project documents, reports, briefs and other programme-related materials.
• Strong organizational skills and ability to manage multiple tasks and priorities.
• Ability to analyze information, identify issues and support practical solutions.
• Experience working with multidisciplinary teams and stakeholders in an international environment.
• Good communication and coordination skills.
• Proficiency in standard office software applications.
• Experience working with the United Nations system or international organizations would be an asset.
• Knowledge of FAO programme management procedures and systems would be desirable.
• Candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

Skills

• Programme Management
• Project Management
• Operational Coordination
• Project Implementation
• Monitoring and Reporting
• Project Documentation
• Report Writing
• Organizational Skills
• Information Analysis
• Stakeholder Engagement
• Multidisciplinary Team Collaboration
• Communications Skills
• Coordination Skills
• Office Software Proficiency
• FAO Programme Management Procedures
• Project Cycle Management

Languages

English, Arabic