National Project Assistant

The National Project Assistant will support the project team in ensuring smooth operational processes, efficient documentation, and timely reporting in accordance with the project’s objectives and framework during implementation of the project. The role involves assisting with training programmes, stakeholder communication, monitoring and evaluation, logistics, and administrative support for a pandemic preparedness project in South Africa.

Responsibilities

• Support the design and implementation of training programmes and capacity-building initiatives
• Support the development and implementation of a comprehensive stakeholder communication plan
• Support the project staff in monitoring & evaluation and assisting with the timely uploading of project reports and documents onto the Financial and Project Management Information System (FPMIS)
• Review technical documents for completeness and compliance before submission
• Support the project team during the implementation of project activities under the three key focus areas: Surveillance enhancement, Strengthening of laboratory systems, Capacity building of national personnel
• Assist in planning, organizing, and coordinating training workshops and meetings, including venue arrangements, participant invitations, and materials preparation
• Facilitate logistics and administrative support during workshops and meetings and attend meetings with stakeholders, project staff, and partners
• Prepare comprehensive meeting reports and minutes, ensuring all action points are clearly documented and assigned
• Organize and maintain project documents, ensuring that all records are accurate and up to date
• Develop and implement filing systems (both electronic and physical) for easy retrieval of project documents
• Monitor and assist in tracking follow-up activities related to project implementation
• Keep an updated log of pending actions and deadlines, sending reminders to relevant team members as necessary
• Provide technical and administrative support across various functions of the project, including reviewing of technical reports, scheduling, correspondence, and logistical arrangements
• Assist with procurement processes and maintain inventory of project supplies
• Perform any other relevant duties as assigned by the Project coordinator

Requirements

• University degree in agriculture
• A minimum of 3 years working experience in animal health discipline
• Working knowledge (level C) of English
• National of South Africa
• Very good knowledge of the communication and documentation standards
• Very good knowledge of corporate computerized financial systems and administrative procedures and policies
• Very good knowledge of the organizational structure
• Knowledge of key stakeholders in animal health related field
• Excellent communication and report writing skills
• Competency in technical and administrative work
• Strong project management skills, with experience in computerized financial/travel/human resources systems and administrative procedures and policies
• Proficiency in data analysis and the use of project management software

Skills

• Animal Health
• Project Management
• Data Analysis
• Report Writing
• Technical Administration
• Administrative Procedures
• Financial Systems
• Travel Systems
• Human Resources Systems
• Communication standards
• Documentation standards
• Stakeholder Communication
• Monitoring and Evaluation
• Training Programs
• Logistical Support
• Corporate Financial Systems
• Organizational Structure Knowledge
• Project Management Tools

Languages

English