Human Resources Assistant

The Human Resources Assistant performs a variety of routine functions in support of human resources transactions. He/she assists in providing guidance and advice in the application of policies, rules and procedures and supports sound human resources practice.

Responsibilities

• Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases.
• Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security.
• Assist in the recruitment process of all categories of staff and non-staff including the preparation of vacancy announcements; communicate with applicants and prepare offers/terms of employment.
• Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms.
• Check and maintain attendance records, leave reports, DSA forms and other documentation and reports for staff and non-staff.
• Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files.
• Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc, for internal and external use as required.
• Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings.
• Perform other duties as required.

Requirements

• Secondary School Education.
• Three years of relevant experience in administrative and/or human resources support work.
• Working knowledge (proficiency - level C) of English.
• Good knowledge of the MS Office applications, Internet and office technology equipment.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.
• Good knowledge of relevant corporate human resources policies and procedures.
• Good knowledge of corporate computerized administrative systems.
• Good knowledge of communication and documentation standards.
• Ability to handle and document confidential information with care and accuracy.
• Proficiency in drafting, compiling, formatting and maintaining documentation, reports and statistics.
• Experience and knowledge of social security with exposure to administration of medical insurance plan(s) is desirable.
• Familiarity with corporate ERP (enterprise resource planning) systems and HR reporting and data analytics tools is desirable.
• Experience in the application of the Staff Regulations - Rules and Administrative Procedures of UN Common system organizations or equivalent large scale international Organizations is desirable.

Skills

• Human Resources Support
• Administrative Support
• Microsoft Office Suite
• Internet usage
• Office technology equipment
• Corporate Human Resources Policies
• Corporate Administrative Systems
• Communication standards
• Documentation standards
• Confidential Information Handling
• Report Drafting
• Report Compilation
• Report Formatting
• Statistics Maintenance
• Social Security Administration
• Medical Insurance Management
• ERP Systems
• HR Reporting
• Data Analytics
• Staff Regulations Application
• UN Common System Procedures

Languages

English