Finance Specialist

The Finance Specialist will provide financial services to FAO Decentralized Offices, including invoice booking, payments, transaction processing, and continuous improvement of financial processes. The role involves close collaboration with the Finance Unit team and supporting senior colleagues in liaising with corporate banks.

Responsibilities

• Act as a point of contact for CSF and Decentralized Offices for matters related to invoice booking and payments.
• Perform routine financial administration support and transaction processing tasks including calculating, inputting and checking information for correctness and communicating discrepancies to supervisor(s).
• Monitor the workload and track the progress of tasks assigned to the Finance Team, and report the updates to supervisor.
• Verify accuracy of data including researching and reporting any irregularities, discrepancies or processing issues to supervisor(s).
• Assist with reviewing transactions, investigating errors and taking corrective accounting actions.
• Extract details of transactions from the accounting system to support the analysis and verification of accuracy and validity.
• Participate to continuous improvement efforts by acting as focal person for the Continuous Improvement Team for the analysis, testing and implementation of new financial process automations.
• Ensure smooth processing of invoices, payments, returns and payment rejections.
• Support senior colleagues in liaising with FAO’s corporate banks in case of payment issues.
• Draft and prepare correspondence to respond to queries.
• Create and maintain standard operating procedures in the area of work.
• Provide procedural guidance to managers and staff; provide communication and advice to other finance support personnel, as needed.
• Perform other duties as required.

Requirements

• Secondary School Education
• Four years of relevant experience in finance, accounting, cash management and/or asset management related support work.
• Working knowledge (level C) of English
• National of Hungary or resident of the country with valid work permit.
• Knowledge of financial rules and regulations, accounting policies and practices.
• Knowledge of the processing and approval process of a variety of transactions.
• Familiarity with ERP corporate financial systems.
• Knowledge of communication and documentation standards.
• Knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish) would be an asset.
• Knowledge of MS Office applications and Oracle ERP application or similar ERP system.

Skills

• Finance
• Accounting
• Cash management
• Asset Management
• Financial Rules and Regulations
• Accounting Policies Development
• Transaction Processing
• ERP Corporate Financial Systems
• Communication standards
• Documentation standards
• Microsoft Office Suite
• Oracle ERP
• Financial Process Improvement
• Invoice Booking
• Payment Processing

Languages

English