Administrative Assistant – Human Resources

The Administrative Assistant – Human Resources provides routine administrative and HR support services for FAO programmes and projects in Angola, ensuring compliance with FAO rules and procedures. The role supports hiring, contract management, performance evaluation, and promotes a respectful work environment.

Responsibilities

• Support the overall hiring plan for hiring of national and international affiliate workforce.
• Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Supervise the validity of contracts for national and international affiliate workforce and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
• Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
• Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Assist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Maintain official status files for staff, consultants, and contractors according to UN Personnel Records Procedures.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other tasks as required.

Requirements

• Secondary school education (essential).
• Three years of relevant experience in administrative and/or HR support work.
• Working knowledge (Level C) of English, French, or Spanish.
• National of Angola.
• Good knowledge of procurement principles and procedures.
• Proficiency in Microsoft Office applications.
• Knowledge of HR policies, procedures, and practices, and ability to apply them in an organizational setting.
• Computer literacy and ability to use word processing and office automation equipment (Excel, PowerPoint).
• Knowledge of office procedures and FAO’s computerized financial/personnel/travel systems.
• Ability to work under pressure.

Skills

• Administrative Support
• Human Resources Support
• Public Procurement Principles
• Procurement Procedures
• Microsoft Office Suite
• Excel
• Power Point
• HR Policies and Procedures
• HR Processes
• HR Practices
• Office Procedures
• FAO Financial Systems
• FAO Personnel Systems
• FAO Travel Systems
• Word Processing
• Office Automation Software

Languages

English, French, Spanish