Analyst, Corporate Events and AM

The Analyst, Corporate Events and Annual Meetings is responsible for the scoping, project management and delivery of all Board related meetings, internal and external retreats, conferences, cultural events and awards ceremonies hosted at the Bank’s HQ, assigned event streams at Annual Meetings and regional fora. The role also involves training and supervising temporary staff resources engaged in internal and external events and liaising with various internal and external stakeholders.

Responsibilities

• Manages scheduling of events held in high priority event spaces in sync with all Board activities
• Takes ownership of the planning and delivery of Board and Committee meetings and engages with Board and Institutional Affairs on process improvements for efficient and streamlined project management
• Provides expert guidance and scoping, and responsible for organisational and logistical aspects of corporate events (virtual, hybrid or in-person) according to the Bank’s policies and protocol
• Provides end-to-end management and delivery of high priority events at the Bank’s HQ (high-level shareholder events, signing ceremonies, cultural events, exhibitions and conferences)
• Maintains collaborative relationships, negotiates for best outcomes and instils a sense of trust with key stakeholders
• Sets up and manages virtual/hybrid meetings and events with confidence
• Research and negotiation with external venues for Board and top management retreats, planning and delivery of special events chaired or hosted by the President
• Budget management of corporate and Board sessions with efficiency and seeking best value
• Liaises with and advises event technicians in relation to assets and event running orders
• Recruiting, training and supervising meeting room attendants and short term events staff joining AMPEM for the Annual Meeting delivery
• Research, purchase and distribute corporate gifts
• Act as a key counterpart in the development of Board of Governors and Institutional sessions at Annual Meetings
• Prepare detailed guidance for the Board of Governors enabling their full participation at the Annual Meeting
• Lead the scoping, planning and delivery from initial programme and concept development through to scripts, running orders, technical requirements and on-site delivery oversight of assigned Annual Meeting workstreams
• Contribute to the training programme and on-site supervision of temporary Annual Meeting support staff
• Collate, analyse and report on event data
• Identify external venues for Regional Fora events, working closely with the authorities and EBRD RO
• Facilitate venue utilisation and programme structure for all events
• Manage the preparation and delivery of the event, including all associated procurement processes, interpretation, budget, shipping, catering, conference technology and event room branding
• Contract negotiation with, and management of, third party suppliers
• Post-event evaluation including budget reconciliation, statistics, analysis and post-event reports for stakeholders

Requirements

• University degree in Event Management, Public Relations or Marketing
• At least five years of professional experience in organising large scale international events (preferably encompassing governmental as well as private sector dimensions)
• Good knowledge of International Financial Institutions preferred
• Strong project management and budgeting skills
• Computer literacy including knowledge of virtual event tools, MS365 and in particular Excel and graphics package, Visio or similar
• Extensive knowledge of conference technology including virtual and hybrid event platforms
• Experience with interpretation solutions and implementation of remote simultaneous interpretation platforms
• Excellent analytical and logical problem solving skills
• Excellent organisational skills, accuracy and attention to detail
• Excellent interpersonal skills
• Good understanding of the EBRD mandate
• Excellent communication skills in English, written and spoken. Knowledge of other official languages of the EBRD is an advantage.

Skills

• Event Management
• Public Relations
• Marketing
• International Event Organization
• Project Management
• Budgeting
• Virtual Event Tools
• MS 365
• Excel
• Graphics Package
• Visio
• Conference Technology
• Online Event Platforms
• Hybrid Event Platforms
• Interpretation Solutions
• Remote Simultaneous Interpretation
• Analytical Skills
• Organizational Skills
• Interpersonal Skills
• Communications Skills

Languages

English