Human Resources (Partnership) and Administration Officer (ABA Consortium)

The Human Resources (Partnership) & Administration Officer supports local partner organizations in Ukraine by providing human resources assistance and administrative support in compliance with DRC's and local guidelines. The role involves conducting HR and administrative due diligence, capacity development, and supporting day-to-day administrative operations of the ABA Consortium office.

Responsibilities

• Conduct HR and administrative due diligence assessments of partner organizations in line with DRC policies, ABA Consortium procedures, and donor requirements.
• Identify organizational strengths, risks, gaps, and compliance issues, and provide practical recommendations to strengthen partners' HR and administrative systems.
• Support partner organizations in strengthening HR and administrative policies, procedures, systems, and practices in line with national legislation, DRC standards, safeguarding requirements, and donor regulations.
• Develop, coordinate, and monitor partner capacity development plans and corrective action, providing ongoing technical guidance and support.
• Design and facilitate trainings, workshops, and learning sessions on HR management, administration, compliance, and organizational systems.
• Support partners in implementing agreed corrective actions and monitor progress throughout the partnership lifecycle.
• Support the day-to-day administrative operations of the ABA Consortium office to ensure an efficient and well-functioning working environment.
• Coordinate office administration, facilities, supplies, equipment, and administrative records.
• Support the organization of meetings, workshops, trainings, travel arrangements, and events.
• Liaise with relevant DRC support functions to facilitate administrative services required for the ABA Consortium.
• Support administrative procurement requests, inventory management, and office logistics in accordance with DRC procedures.
• Maintain organized administrative documentation and filing systems to support programme implementation and compliance.

Requirements

• At least 1 year of experience working with international NGOs, UN agencies, donors, or government institutions in partnership management and previous background in Human Resource and Administrative role.
• Excellent verbal and written communication skills.
• Familiarity with scheduling meetings, travel arrangements, and events.
• Basic understanding of procurement and inventory management.
• Excellent skill in MS Word, Excel and PowerPoint.
• English B1-B2 in priority, Fluency in local language.
• University degree in Human Resource Management, Business, or Social Science (Psychology) degree specializing in Human Resources or equivalent professional qualification.

Skills

• Partnership Management
• Human Resources Management
• Administrative Support
• Meeting Scheduling
• Travel Arrangements
• Event Coordination
• Procurement
• Inventory Management
• MS Word
• MS Excel
• Power Point
• HR Due Diligence
• Capacity Development
• Administrative Operations

Languages

English, Ukrainian