Grants Management Specialist - Maternity Cover

The Grants Management Specialist will join the Grants Management Unit at DRC headquarters to support and oversee grants management ensuring compliance, timely instalment management, and accurate grants data. The role involves quality assurance of proposals and reports, managing grant lifecycle deliverables, and providing technical support to country offices.

Responsibilities

• Conduct final quality assurance of proposals and reports for HQ-submitted grants, ensuring compliance with donor requirements, DRC policies and contractual obligations.
• Maintain oversight of key grant lifecycle deliverables – submissions, contracts, amendments, reporting deadlines, instalment schedules and closure – and keep grants records accurate and complete in Dynamics.
• Manage instalments, ensuring payment requests are submitted on time in line with the instalment schedule and follow up on unallocated, unsettled or overdue instalments together with HQ Finance and Business Controllers.
• Maintain positive, professional and proactive relationships with key institutional donors in close coordination with donor focal points.
• Support grant amendments, extensions, budget revisions and close-out, ensuring appropriate approvals, documentation and archiving.
• Provide technical support and guidance to Country Offices and HQ Hubs on proposals, reports and general grants-management issues.
• Monitor grants data, compliance and risks through Dynamics and BI/Power BI, flag gaps and material risks, and participate in monthly Country Finance Meetings.
• Support audit readiness, process improvement, knowledge sharing and training across the global grants community.

Requirements

• Minimum three years of relevant experience in grants management, including humanitarian and/or development funding, proposal and report writing, donor compliance and project cycle management.
• At least one year of field experience in a humanitarian or development organisation, preferably in a grants management or programme position.
• Demonstrated experience developing and revising donor proposals and reports for donors such as ECHO, FCDO, BHA, BPRM or UNHCR.
• Ability to interpret donor regulations, contracts and guidelines and translate them into practical guidance for programme and operations teams.
• Experience with grants management systems and data-analysis tools, such as Microsoft Dynamics and Power BI.
• University degree in International Development, Disaster Risk Reduction, Social Sciences, Finance, Management or a relevant field.
• Fluency in written and spoken English.
• Experience working across multiple country operations or in an HQ/regional grants function (desirable).
• Experience training, coaching or mentoring staff (desirable).
• Willingness to travel and deploy to DRC Country and Hub Offices, including hardship locations (desirable).
• Working knowledge of Danish, French, Spanish or Arabic (desirable).

Skills

• Grants Management
• Humanitarian Funding Management
• Development Funding
• Proposal Writing
• Report Writing
• Donor Compliance
• Project Cycle Management
• Field Experience
• Donor Proposals
• Donor Reporting
• Donor Regulations Interpretation
• Contract Interpretation
• Guidance Materials Development
• Grants Management System
• Microsoft Dynamics CRM
• Power BI
• Quality Assurance
• Grant Lifecycle Management
• Technical Support
• Training and Mentoring

Languages

English