Executive Assistant to the Secretary General (maternity cover)

The Executive Assistant will provide strategic, executive and administrative support to the Secretary General of the Danish Refugee Council, working closely with the Executive Management Team and engaging with internal and external stakeholders. The role involves managing the Secretary General's calendar, preparing documents and presentations, and supporting organizational processes and global staff meetings.

Responsibilities

• Provide day-to-day comprehensive executive support and advice to the Secretary General, including on external engagements, positioning and communication.
• Liaise and communicate clearly and professionally on behalf of the Secretary General internally in DRC and with external stakeholders.
• Support the Executive Management Team including preparation of agendas, presentations, decision-making documents and minutes, and follow-up to decisions.
• Prepare regular bilateral meetings between the Secretary General and EMT members, including agenda setting.
• Coordinate and advise on processes for preparing the Secretary General’s external engagements, including drafting and proofreading briefs, talking points, and presentations.
• Ensure timely and efficient follow-ups and minutes, and feedback to relevant teams.
• Manage the Secretary General’s calendar and ensure she receives information requiring her attention and action.
• Identify opportunities to simplify processes and strengthen ways of working through digital tools, automation and AI-enabled solutions.
• Ensure expense management in Microsoft Dynamics related to Secretary General travels, events and meetings (primary task of student assistant).
• Ensure legalisation of documents required across the organisation, including notarisation, apostilles, and coordination with embassies and translation services (primary task of student assistant).

Requirements

• A relevant master’s degree in international relations, political science or similar.
• Excellent collaboration, analytical, organisational and communication skills.
• A flexible and solution-oriented attitude, and a structured and independent way of working with the ability to see the bigger picture while maintaining a strong attention to detail and high-quality deliverables.
• Ability to maintain overview of a broad operational and political portfolio, advise on priorities and ensure timely execution and follow-up.
• Solid knowledge of humanitarian affairs and operations, as well as international relations and developments impacting the work of DRC.
• Experience in interacting with many different stakeholders, including high level, ideally from diplomacy and/or external relations from a global organisation.
• Ability to deliver high-quality analytical inputs, and to draft complex briefing materials, talking points, and political or legal reports in fast-paced, high-pressure environment is required.
• Full professional proficiency in Danish and English.
• Basic knowledge of French and/or Spanish is desirable.

Skills

• International Relations
• Political Science
• Humanitarian Affairs
• Humanitarian Operations Liaison
• Stakeholder Engagement
• Diplomatic Relations
• External Relations
• Analytical Skills
• Organizational Skills
• Communications Skills
• Briefing Material Preparation
• Report Writing
• Political Reporting
• Legal Reporting
• Calendar Management
• Document Preparation
• Presentation Skills
• Operational Portfolio Management
• Priority Setting
• Strategic Support

Languages

Danish, English, French, Spanish