Experienced Project Assistant

The Experienced Project Assistant will join the Accelerator and Technology Sector (ATS) Directorate Office to provide key support to large-scale scientific international projects including the HL-LHC Project and European projects. The role involves coordination, planning, stakeholder engagement, and communication activities to ensure successful project delivery.

Responsibilities

• Lead the coordination and delivery of complex European and strategic projects, ensuring effective planning, stakeholder engagement, milestone tracking, risk management, documentation, reporting, and the timely completion of project deliverables.
• Manage the end-to-end ATS Specification Committee technical review process, coordinating multidisciplinary stakeholders, overseeing workflows and schedules, ensuring compliance with procurement and audit requirements, and driving the timely execution of actions, deliverables, KPIs, and reporting.
• Drive project governance and performance monitoring by maintaining project plans, tracking progress against objectives, consolidating status reports, managing documentation and repositories (EDMS, CERNBox, JIRA), and proactively resolving issues that may impact schedules or deliverables.
• Plan and coordinate workshops, technical reviews, and large-scale project events, managing logistics, stakeholder engagement, documentation, follow-up actions, and decision tracking to support successful project outcomes.
• Coordinate communication and outreach activities for major projects and studies, developing communication plans, aligning stakeholders, supporting change management efforts, and ensuring clear, consistent messaging across CERN departments and external partners.

Requirements

• By the application deadline, you have a master’s degree with 2 to 6 years of professional experience since graduation or a PhD with a maximum of 3 years of professional experience since graduation.
• You are a national of a CERN Member State or Associate Member State (excluding Pakistani, Lithuanian, Latvian, Cypriot, Croatian and Turkish nationals due to ceiling limits).
• You have never had a CERN fellow or graduate contract before.
• Demonstrated experience in the planning, coordination and delivery of workshops, meetings, reviews or other large-scale events.
• Experience working in an international and multicultural environment.
• Experience in a scientific, technical, engineering or project-based environment, with the ability to understand and support complex technical activities.
• Your studies focused on Administration, Event Management.
• Strong organisational and planning skills, with the ability to manage multiple priorities, work autonomously and contribute effectively within a multidisciplinary team.
• Proactive, service-oriented and solution-driven approach, with excellent communication skills and the ability to build effective relationships with a wide range of stakeholders.
• Ability to interact effectively with a diverse range of stakeholders.
• Ability and willingness to engage with technical topics and rapidly acquire knowledge of project-related matters to support project leaders, coordinators and committee Chairs.
• Strong attention to detail, combined with flexibility and the ability to adapt to changing priorities.
• Proficiency in standard office software and collaborative digital tools.
• Spoken and written English, with a commitment to learn French.

Skills

• Workshop Planning
• Meeting Coordination
• Event Management
• International Environment Experience
• Scientific Project Support
• Technical Project Support
• Organizational Skills
• Planning Skills
• Multidisciplinary Team Collaboration
• Stakeholder Engagement
• Communications Skills
• Project Coordination
• Attention to Detail
• Adaptability
• Office Software Proficiency
• Collaborative Digital Tools
• English Language Proficiency

Languages

English, French