Culture & Information Officer

The Officer will provide technical and administrative support to ASEAN bodies in meetings related to culture and the arts, assist in project management and implementation, and facilitate communication among ASEAN Member States on culture-related issues. The role involves coordination, documentation, and representation duties within the ASEAN Secretariat.

Responsibilities

• Provide technical and administrative support to the ASEAN bodies in relevant meetings.
• Provide and/or compile relevant documents particularly related to project initiatives such as remarks, briefing notes, talking points, information papers and presentations in the area of culture and the arts, with the opportunity to be involved in supporting the information and media sector.
• Act as a rapporteur, and contribute to the drafting of summary of records for the meetings.
• Assist with the coordination of the follow-up actions and decisions with relevant internal and external parties.
• Coordinate meeting logistics with the host country and ASEAN Secretariat.
• Provide administrative support for the implementation of programmes and projects in the area of culture and the arts.
• Coordinate with project managers on the development of background papers, reports, project proposals etc.
• Assist in project appraisal and implementation.
• Process disbursements of the ASEAN Cultural Fund.
• Monitor projects and report on implementation issues to supervisor.
• Prepare, compile and maintain data records/ documentation of cooperation projects, including assisting in the preparation of progress and completion reports.
• Facilitate the request of ASEAN Member States.
• Facilitate communication among Member States on culture related issues.
• Represent the ASEAN Secretariat and serve as a resource person when required.

Requirements

• Advanced degree in Social Science, International Relations, Mass Communication, Management or an appropriate related field; or Bachelor’s degree with a minimum two (2) years of relevant work experience in culture, information, media related technical role shall also be considered.
• Experience in project management, including development of project proposals, preparation of budgets and work plans, and evaluation of project outputs.
• Demonstrated ability to develop, implement, monitor and review projects, policies and procedures.
• Demonstrated sound oral and written communication skills and sound interpersonal skills, including experience in cross-cultural environment and international settings.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy even under pressure and adherence to deadlines.
• Demonstrated knowledge and policy, research and technical skills in the relevant area and ability to acquire them.
• Demonstrated ability to develop and maintain sound working relationships with stakeholders and/or dialogue partners.
• Demonstrated commitment to collaborative work practices.
• Proven skills in problem solving in a complex organisational environment and in work planning.
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
• Good command of English, written and spoken.

Skills

• Project Management
• Budget Preparation
• Workplan Development
• Project Evaluation
• Policy Development
• Policy Implementation
• Policy Monitoring
• Policy Review
• Oral Communication
• Written Communication
• Cross-Cultural Communication
• Stakeholder Engagement
• Task Planning
• Workflow Organisation
• Research Skills
• Technical Writing
• Problem Solving
• Meeting Coordination
• Documentation
• Representation Skills

Languages

English