Senior Operations Assistant

The Senior Operations Assistant provides operational and administrative support to the Agriculture, Food, Nature, and Rural Development Sector Office within Sectors Department 2 at ADB Headquarters in Manila. Responsibilities include coordinating schedules, processing project documents, quality assurance reviews, knowledge management, and event coordination.

Responsibilities

• Coordinate supervisor's schedule and arrange appointments, meetings, business travel and accommodation as specified by the supervisor and in following ADB procedures.
• Track the flow of documents using database for monitoring.
• Assist International/RM Staff in processing projects and technical assistance, specifically preparing Board documents and ensuring compliance with ADB templates and Handbook of Style and Usage.
• Perform quality assurance review of documents requiring Director's signature and support Senior National Officer in conducting quality assurance review of processing documents.
• Regularly check SovOps and Integrated Disbursement System for progress on technical assistance, loan, and grant under implementation.
• Use IT tools and ADB applications to collect, compile, and analyze relevant information and data to produce routine and/or ad hoc statistics/reports.
• Serve as alternate knowledge management focal for the team and facilitate knowledge management activities and preparation of knowledge products.
• Manage calendar of the team's knowledge management activities.
• Coordinate meetings and other planned events under supervisors' guidance.
• Perform other duties as assigned and reflected in the incumbent's workplan.

Requirements

• Bachelor's degree in finance, business administration, public administration, or other fields combined with relevant experience.
• At least 5 years' relevant professional experience in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing and spreadsheets, and preferably with business intelligence, artificial intelligence applications, and familiarity with computer systems used generally in ADB and similar multilateral development banks.
• Proficiency with computer-based applications.
• Demonstrated experience working with individuals from diverse organizational and cultural backgrounds.
• Preferably a sound understanding of ADB and similar multilateral development banks procedures and practices related to technical assistance and loan/grant project processing and administration, including safeguards compliance.
• Experience working across multiple teams and organizing events.
• Excellent command in oral and written communication skills in English.

Skills

• Finance
• Business Administration
• Public Administration
• Multilateral Organization Experience
• Advanced Computer Skills
• Word Processing
• Spreadsheets
• Business Intelligence Systems
• Artificial Intelligence Application
• Computer Systems Knowledge
• Technical Assistance Management
• Loan Project Processing
• Grant Project Processing
• Safeguarding Compliance
• Event Coordination
• Cross-Team Collaboration
• Knowledge Management
• Oral Communication
• Written Communication

Languages

English